Job Title - Administrative Assistant

Location - Hartlepool

Contract - TS25

Hours - 37

Role summary

This company is currently looking for an experienced Administrative Assistant to provide an efficient and effective administrative and reprographic service to the company.

The successful candidate will be responsible for providing administrative support to a wide range of customers, including support to meetings, producing agendas and associated papers, and recording and producing minutes.

They will also be responsible for coordinating and circulating internal and external mail services, receiving, sorting, distributing and dispatching mail, and ensuring that documents for text processing and reprographics are delivered to the specification and timescales required.

Key Responsibilities:

• Provide an efficient and effective administrative service to a wide range of customers.


• Co-ordination and circulation of internal and external mail services


• Ensure that documents for text processing and reprographics are delivered to the specification and timescales required.


• Cover Reception, call handling as and when required.


• Enter job cards and audits onto the CFRMIS system within the specified timescales and inputting of information on other databases.


• When required, provide a support service in the absence of the Executive Assistants


• In the absence of the Democratic and Admin Manager prepare requisitions for authorisation


• Ensure the mail franking machine is sufficiently stocked.


• Ensure printers are maintained and supplied with consumables.


• Provide catering services in line with Health and Safety requirements.

Requirements:

• Excellent organisational and time management skills


• Strong communication and interpersonal skills


• Proficient in Microsoft Office Suite


• Ability to work independently and as part of a team.


• Attention to detail and accuracy.

If you are interested in this position and meet the above criteria, please send your CV now for consideration.

If you require any additional information regarding the position, please call George at Service Care Solutions on 01772 208 966 or send an E-Mail to George.Westhead@servicecare.org.uk