Service Care Solutions are looking for a Projects and Budgets Officer to work within the Merseyside Police on a 3-month contract.

Location: Liverpool

Job role/responsibilities:
To monitor ICT Department expenditure, maintain the register of expenditure against budget, check and approve supplier invoices and related supplier issues.

Monitoring the Force mobile radio tariffs.

• Monitor and check all I.T.
  
  Department orders against budgets and invoices against deliveries to ensure that the correct tariffs and charges are being applied.


• Check all invoices against orders and deal directly with suppliers to resolve any anomalies or variations.


• Specifically check all telephony invoices closely for accuracy of tariffs and equipment.


• Specifically check all mobile radio and mobile phone invoices and recommend and implement changes of tariff to users where it would prove cost effective.


• Create, manage and maintain accurate records of all departmental expenditure ensuring the correct allocation of costs within the budget.


• Record expenditure against the ICT department's revenue budget and provide forecasts of future expenditure to enable managers to make informed decisions.


• Check that project managers produce detailed project plans each month, and that those plans are viable and complete.


• Provide IS management with options and forecasts of the staffing required for proposed or rescheduled projects and assess their impact on other projects.


• Produce and maintain a summary of capital expenditure for all ICT projects.


• Monitor staff activities and locations via diaries, holiday commitments, etc.
  
  to maintain a complete availability register.


• Administer staff personnel, attendance records and calculate overtime and flextime allowances to ensure a quality of service is provided to all customers.

Knowledge/Experience required:

• Educated to A-Level standard or equivalent.
  
  Accountancy training is desirable.


• Knowledge of budgetary procedures and processes in large-scale, complex procurement environment.


• Specific experience of invoice processing, so that supplier charges can be accurately checked and processed.


• Familiar with Project Management Software and project control techniques including the use of Gantt charts and critical path analysis.

Skills:

• Assertive communication skills to deal with suppliers particularly in addressing issues of over-charging or mischarging and negotiating tariffs or discounts.


• Numerically and analytically adept to check charges and invoices for anomalies, transients and variations.


• Competent in the use of spreadsheets to produce and maintain individual project expenditures and to maintain an I.T.
  
  Department budgetary overview.


• Knowledge of telephony service charging and tariffs desirable to cope with the significant and voluminous invoicing from telephony suppliers.


• Excellent listening and influencing skills to work with IS Managers and Programme Co-ordinators to identify project staff requirements and allocate resources to match Force and departmental project priorities.


• Strong planning skills to understand and forecast the requirements of all IS projects against staff availability.

If you are interested in this role or want further discussion, please contact Lewis O'Donnell either via email: lewis.odonnell@servicecare.org.uk or tel: 01772208962.

Alternatively, if you have any friend or colleagues that might be interested, please feel free to refer them as we a have a £250 referral scheme in place.