Service Care Solutions Ltd
This job has been posted for more than 30 working days and has expired.

PA to Head of Human Resources

Hi all, I'm currently recruiting for a band 4 in the NHS.

Please apply for more details.



Hours - 37.5
Location - Norfolk and Suffolk
Rate - £11-12 PAYE Per Hour

To provide accurate, prompt and highly efficient secretarial / administrative support to the Head of Human Resources and Senior HR Team, to ensure secretarial and administrative work is prioritised so as to meet quality standards.

To provide and receive information, which is sometimes complex and sensitive, to a range of staff internally and sometimes external to our Trust.

To deal with incoming telephone calls, taking clear messages when the Head of Human Resources is unavailable, using own initiative to provide information and advice as appropriate and referring to other members of the team where necessary.

To undertake duties proactively, using own initiative, responding to enquiries on behalf of the Head of Human Resources, verbally and in writing.

To manage the updating of the department and Trust's organisational structure charts ensuring they are kept up to date on a regular basis.

To undertake audits and produce reports to the HR Managers in relation to appraisal, sickness and mandatory training compliance in accordance with the department's KPIs.

To produce spreadsheets, manipulate and present data in a range of formats.

To produce Powerpoint presentations.

To undertake copy typing using advanced keyboard skills, ensuring accuracy.

To review the emails of the Head of Human Resources, flagging up any urgent issues to be dealt with, responding to routine emails on behalf of the Head of Human Resources and self-responding where appropriate.

To arrange meetings, events / conferences, and complex activities, both internal and external, including venues and refreshments, in a timely way, communicating effectively with delegates and companies involved with the event.

To attend and contribute to all internal / external meetings relevant to the post.

To take accurate minutes of high-level HR meetings.

To type up minutes to a high standard.

To ensure agendas, minutes and associated paperwork are distributed to meeting delegates within required timescales.

To manage the diaries of the Head of Human Resources, using initiative to ensure appropriate planning to enable core pieces of work to be delivered on time, for example, protecting time for report writing etc.

To manage travel / accommodation arrangements for the Head of Human Resources and other HR managers.

To manage an efficient brought forward system, including ensuring meeting papers are ready and available in a timely manner.

To ensure post for the Head of Human Resources is opened and reviewed daily, drawing urgent matters to the attention of the Head of Human Resources and self-respond where appropriate.

To support the Head of Human Resources and other HR Managers, with recruitment for vacancies within their areas.

To be the delegated authorised signatory for recruitment vacancies and monthly expense claims on behalf of the HR Advisor to the Board.

To oversee the development and manage the Human Resources pages on the Intranet.
Benefits of Service Care Solutions

, 250 training allowance
, Excellent pay rates
, Exceptional referral bonuses
, Specialist's Non-Medical Non Clinical consultants offering single point of contact
, Frequent notifications for upcoming opportunities via text and email
, Nationwide provider of staff to cover over 40 different NHS trust and private organisations
, DBS disclosures provided via fast track online services free of charge.
If this role sounds of interest contact matt.clarke@servicecare.org.uk or 01772208953.