Service Care Solutions Ltd

Information Management Officer

Service Care Solutions are recruiting for a Information Management Officer to work for the MOD in Bristol.

Please see below for more information and to apply please contact Lewis on 01772 208962.

Role: Information Management Officer

Location: Bristol

Contract: 9 Months

Rate: £320- £420


Job description:
Provide management of data, information, and records management activities for TacSYS.

Provide Information & Knowledge management support to TacSYS including advice on data/information capture, storage and distribution including any legal requirements and alignment to MOD Policy.
Act as Information Asset Custodian, Information Risk owner and management of the TacSYS file structure (SharePoint)
Line management of the EO Communications Manager

Role responsibilities:
, Responsible for the management of regular and ad hoc data, information and records management activities to enable the achievement of BATCIS business and team objectives and will include activities to deliver:
o Provide guidance and support to the wider PSO team, understand and have an awareness of the various job roles, provide appropriate cover in case of absence and ensure that ongoing development of the IKM team takes place.

These will include ensuring the team provides, but not limited to, SharePoint Admin, Permission updates, New MS team requests & Comms.
, Provide IKM guidance and support to the wider TacSYS team, including advice on data/ information capture, storage, distribution, retention and disposal as well as legal requirements (DPA 18, Public Records Act) and MOD policy (JSP 440, 441 & 740) and local guidance.
, Act as Information Asset Custodian (IAC) for the TacSYS Information Asset Owner (IAO), duties including:
o Support the IAO in discharging their IAO responsibilities as per the IAO TORs and the letter of Authority from the SIRO.
o Respond to bi-annual return calling notices on behalf of the IAO iaw with the Information Governance Team reporting dates.
o Act as a POC in the BLB for all IA matters seeking advice and guidance from the Information Governance Team.
o Be aware of all IA related Corporate Comms announcements and be able to advise if necessary.
o Act in accordance with IAC Training Slides
o DPIA review, ensuring that processes are followed and approved
, Information Assets review, currently circa 30, including:
o Resource Spreadsheets
o TacSYS Equipment Disposal
o TacSYS Safety & Security documents
, Information Risk management
o In line with output from IAC etc.
, TacSYS File structure management
o Update TacSYS SharePoint sites
o Understand full TacSYS requirements
o Map Current Structure
o Provide Guidance to PM's
, Provide IKM/SharePoint training
, Ensure regular review and management of the Information Management/Communication emails in the PSO Group email box either clearing requests or identifying and assigning an owner to complete
, Line Management of Comms Mgr EO grades, including conducting performance reviews and setting appropriate objectives, monitoring Timesheets and Annual Leave.
o Work with SO2 to ensure that EO band is contributing to overall TacSYS Views
, Support TacSYS Inductions including
o Update slide pack
o Present when required
, Work with Comms officer in setting up SNAK sessions with Ref to IKM/Comms
, Review IM documentation on CWE annually

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