Service Care Solutions Ltd

Senior Management Team Support Assistant

Service Care Solutions are looking for a Senior Management Team Support Assistant working within the Lancashire Constabulary on a 6-Month contract.

Location: Preston

Job Role/Purpose:
To provide comprehensive administrative/secretarial support to Head of People and members of the Senior Management Team.

  • Dealing with incoming enquiries, including where appropriate, response, redirection, attachments, and related enquiries.

  • Providing comprehensive administrative support by undertaking word processing, copying and circulation of documents.

  • To take and transcribe minutes at various meetings.

  • Managing diary time and co-ordinating the diaries of management team as required.

  • To administer the Duty Management System for the Senior Management Team.

  • To arrange meetings and functions and make necessary travel arrangements, reserve accommodation and itinerary preparation as required.

  • To communicate with members of other departments, divisions and outside agencies on a variety of issues, maintaining strict confidentiality.

  • To raise purchase orders via Business Support as required.

  • Deal with telephone and personal enquiries, using tact and diplomacy and responding to queries wherever possible.

  • To maintain all filing systems, manual and computerised

  • To ensure standards in the main filing room are maintained

  • To maintain and update the departmental mailing list as required.

  • To provide general admin assistance for the department as directed by Head of People.

  • To ensure the Gifts and Hospitality Register is kept up to date.

  • To be responsible for ensuring photocopying paper and stationery levels are maintained

  • To be responsible for overseeing photocopier faults are reported

  • To update the Departmental Intranet site as requested

  • Support the HR SMT to meet operational demand, with an expectation that they will assist throughout the HR Department as required by organisational need.


  • Experience of undertaking secretarial duties.

  • Experience of dealing with confidential information.

  • Experience of planning and prioritising workloads.

  • Experience of composing letters and memos and responding to routine correspondence.

  • Experience of keeping accurate records and maintaining filing systems.

  • Experience of working on own initiative, and meeting deadlines.

  • Experience of inputting and amending data and formula on EXCEL spreadsheets.

If you are interested in this role or want further discussion, please contact Lewis O'Donnell either via email: or tel: 01772208962.

Alternatively, if you have any friend or colleagues that might be interested, please feel free to refer them as we a have a £250 referral scheme in place.

  • Start: ASAP
  • Duration: 6 Months
  • Rate: Up to £10.70 per hour
  • Location: City of Preston, England
  • Type: Permanent
  • Industry: Secreterial
  • Recruiter: Service Care Solutions Ltd
  • Contact: Lewis O'Donnell
  • Tel: 01772 555530
  • Fax: 01772 471473
  • Email: to view click here
  • Posted: 2022-11-03 23:40:02 -

  • View all Jobs from Service Care Solutions Ltd

Share Job