Service Care Solutions Ltd

Estates Support Officer

Hi all, I'm currently recruiting for an Estates support officer in a healthcare setting, please apply for more details.

Hours - 37.5
Rate of pay - £10.20 - £11
Location - Shrewsbury

, Acts as a first point of contact for the Estates Management Team, dealing with staff of all levels inside and outside the Trust.
, Diary management on behalf of the Operational Managers, including resolution of conflicting diary appointments.
, Prioritisation and delegation of incoming mail and telephone calls.
, Organisation of meetings, conferences, presentations, workshops and training events, including arranging external speakers, booking venues and all associated administration.
, Organisation of patient, carer or public meetings on behalf of the Operational Managers.
, Provision of suitable travel and accommodation arrangements for the Operational Managers and other staff on an ad hoc basis.
, Minute taking and transcription of formal meetings (‘published' minutes) on behalf of the Operational Managers.
, Creation of databases and/or spread sheets and use of specialist software and systems, such as Micad and RAMS.
, Collation of data and documentation relating to waste production and management and, recording of any issues around non-conformance by the Waste Contractors and the Trust, bringing these to the attention of the relevant Manager.
, Preparation, typing and distribution of correspondence, reports and ad hoc papers to support the work of the Operational Managers and Clinical Centre.
, Implementation of relevant office policies and procedures, suggesting changes as appropriate.
, Management of office systems, including a ‘Bring Forward' system for meeting papers and pending items.
, Responsibility for maintaining storage and retrieval systems (paper or electronic) on behalf of the Operational Managers or for other Centre requirements.
, Preparation of New Works Quotations, ensuring the correct procedure is adhered to and appropriate departmental recharges are undertaken.
, Collation of data/documentation and the associated production of reports for Estates and Trust Committees and for the Operational Managers.

Raising issues with the appropriate Manager.
, Collating and reporting on Capital Project plans/costs/timescales and variations to contract.
, Responsibility for the preparation and maintenance of all workforce documentation on behalf of the Operational Managers, including:
? Preparation of ESR forms in readiness for signature;
? Management of personnel files;
? Maintenance of annual leave booking processes;
? Maintenance of sickness monitoring;
11.2 Reception

There may be occasions when the post holder is required to provide cover for other staff during periods of absence/leave; whereby the following duties will be undertaken:

Benefits of Service Care Solutions
, 250 training allowance
, Excellent pay rates
, Exceptional referral bonuses
, Specialist's Non-Medical Non Clinical consultants offering single point of contact
, Frequent notifications for upcoming opportunities via text and email
, Nationwide provider of staff to cover over 40 different NHS trust and private organisations
, DBS disclosures provided via fast track online services free of charge.
If this role sounds of interest contact or 01772208953.

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